Table of contents
- About data processing
- Web store software
- Web hosting
- Payment processors
- Shipping and logistics
- Invoicing and accounting
- Purpose of data processing
- Retention periods
- Your rights
- Contact details DVWZ
DVWZ cares deeply about your privacy. We therefore only process data we need for (improving) our services and treat the information we have collected about you and your use of our services with care. We never make your data available to third parties for commercial purposes.
About data processing
Below you can read how we process your data, where we store it, which security techniques we use and to whom the data can be viewed.
Web store software
Our online store was developed with software from WooCommerce, we chose Vimexx for our web hosting. Personal information that you make available to us for the purpose of our services will be shared with this party. Vimexx has access to your data to provide us with (technical) support, they will never use your data for any other purpose. Vimexx is obligated under the agreement we have with them to take appropriate security measures. These security measures include the use of SSL encryption and a strong password policy. Regular backups are made to prevent loss of data.
Our online store is developed with software of WooCommerce, we host our online store on an in-house server. We have taken appropriate technical and organizational measures to prevent abuse, loss and corruption of data as much as possible. These security measures include at least the use of SSL encryption and a strong password policy. Regular backups are made to prevent loss of data.
We purchase web hosting and e-mail services from Vimexx. Vimexx processes personal data on our behalf and does not use your data for its own purposes. However, this party may collect metadata about the use of the services. These are not personal data. Vimexx has taken appropriate technical and organizational measures to prevent the loss and unauthorized use of your personal data. Vimexx is bound to confidentiality under the agreement.
We use the services of Vimexx for our regular business e-mail traffic. This party has taken appropriate technical and organizational measures to prevent abuse, loss and corruption of your and our data as much as possible. Vimexx does not have access to our mailbox and we treat all our e- mail traffic confidentially.
To handle (part of) the payments in our online store, we use the payment service provider Pay.nl. Pay.nl processes your name, address and place of residence and your payment information such as your bank account or credit card number. Pay.nl has taken appropriate technical and organizational measures to protect your personal data. Pay.nl reserves the right to use your data to further improve the service and, in this context, share (anonymized) data with third parties. Pay.nl shares personal data and order data with post-payment service providers in the case of an application for a deferred payment (credit facility). All of the above guarantees regarding the protection of your personal data also apply to those parts of Pay.nl ‘s service for which it engages third parties. Pay.nl will not retain your data longer than permitted under the statutory periods.
We collect reviews through WebwinkelKeur’s platform. If you leave a review through WebwinkelKeur you are required to provide a name and email address. WebwinkelKeur shares this data with us so we can link the review to your order. WebwinkelKeur also publishes your name on its own website. In some cases, WebwinkelKeur may contact you to provide an explanation of your review. In the event that we invite you to leave a review, we share your name and email address with WebwinkelKeur. They only use this data for the purpose of inviting you to leave a review. WebwinkelKeur has taken appropriate technical and organizational measures to protect your personal data. WebwinkelKeur reserves the right to use third parties for the purpose of providing services, for which we have given WebwinkelKeur permission. All of the above guarantees regarding the protection of your personal data also apply to those parts of the service for which WebwinkelKeur engages third parties.
Shipping and logistics
UPS and DHL
When you place an order with us, our job is to get your package delivered to you. We use the services of UPS and DHL to make deliveries. This requires that we share your name, address and residence information with UPS and DHL. UPS and DHL use this data only for the purpose of performing the contract. In the event that UPS or DHL engages subcontractors, UPS or DHL will also make your information available to these parties.
Invoicing and accounting
For keeping our records and accounts, we use the services of E-bookkeeping.co.uk We share your name, address and residence information and details relating to your order. This data is used to administer sales invoices. Your personal data is transmitted and stored in a protected manner. E-bookkeeping.com is committed to confidentiality and will keep your information confidential. E-bookkeeping.com does not use your personal information for any purposes other than those described above.
Purpose of data processing
General purpose of processing
We use your information solely for the purpose of providing our services. That is, the purpose of the processing is always directly related to the task you provide. We do not use your data for (targeted) marketing. If you share data with us and we use this data to contact you – other than at your request – at a later time, we ask for your explicit consent. Your information will not be shared with third parties other than to meet accounting and other administrative obligations. These third parties are all bound to confidentiality by virtue of the agreement between them and us or an oath or legal obligation.
Automatically collected data
Data automatically collected by our website is processed for the purpose of further improving our services. This data (for example, your IP address, web browser and operating system) is not personal data.
Cooperation in tax and criminal investigations
Where appropriate, DVWZ may be required by law to share your data in connection with government tax or criminal investigations. In such a case, we are forced to share your data, but we will oppose it within the possibilities provided by law.
We will keep your information for as long as you are a client of ours. This means that we retain your customer profile until you indicate that you no longer wish to use our services. If you indicate this to us, we will also take this as a forgetting request. Pursuant to applicable administrative obligations, we must retain invoices containing your (personal) data, so we will retain this data for as long as the applicable term runs. However, employees no longer have access to your client profile and documents we have produced as a result of your assignment.
Pursuant to applicable Dutch and European legislation, as a data subject you have certain rights with respect to personal data processed by us or on our behalf. We explain below what these rights are and how to invoke them. In principle, to prevent misuse, we send copies and transcripts of your data only to your e-mail address already known to us. In case you wish to receive the data at a different e-mail address or by mail, for example, we will ask you to identify yourself. We keep records of completed requests, in the case of a forgetting request we administer anonymized data. You will receive all transcripts and copies of data in the machine-readable data format we use within our systems. You have the right to file a complaint with the Personal Data Authority at any time if you suspect that we are using your personal data in an inappropriate manner.
You always have the right to inspect the data we process (or have processed) that relates to your person or can be traced back to that person. You may make a request to this effect to our privacy contact. You will then receive a response to your request within 30 days. If your request is granted, we will send you a copy of all data with a list of the processors holding this data at the e-mail address known to us, indicating the category under which we have stored this data.
Right of Rectification
You always have the right to have the data that we process (or have processed) that relates to your person or can be traced back to you amended. You may make a request to this effect to our privacy contact. You will then receive a response to your request within 30 days. If your request is granted, we will send you a confirmation at the e-mail address known to us that the data has been updated.
Right to restriction of processing
You always have the right to limit the data we process (or have processed) that relates to your person or is traceable to it. You may make a request to that effect to our privacy contact. You will then receive a response to your request within 30 days. If your request is granted, we will send you a confirmation at the e-mail address known to us that the data will no longer be processed until you lift the restriction.
Right to transferability
You always have the right to have the data we process (or have processed) that relates to your person or can be traced back to you by another party. You can make a request to that effect to our privacy contact. You will then receive a response to your request within 30 days. If your request is granted, we will send you copies or transcripts of all data about you that we have processed or have processed on our behalf by other processors or third parties at the e-mail address known to us. In all likelihood, we will no longer be able to continue providing services in such a case, as secure linking of data files can no longer be guaranteed.
Right to object and other rights
You have the right to object, where appropriate, to the processing of your personal data by or on behalf of DVWZ. If you object, we will immediately cease data processing pending resolution of your objection. If your objection is well-founded we will make copies and/or copies of data that we process (or have processed) available to you and then cease processing permanently. You also have the right not to be subjected to automated individual decision-making or profiling. We do not process your data in such a way that this right applies. If you believe it does, please contact our privacy contact.
Cookies from the American company Google are placed through our website, as part of the “Analytics” service. We use this service to track and get reports on how visitors use the website. This processor may be required by applicable laws and regulations to provide access to this data. We have not allowed Google to use the obtained analytics information for other Google services.
Contact details DVWZ
Hasselterdijk 20-G Zwolle Netherlands
Contact person for privacy issues
H. de Vries